[Business English Writing] What’s Next After an Interview? How to Write a Thank-You Email in English

Completing a successful job interview in English is not easy. In addition to mastering important parts of the interview process, such as introducing yourself, answering questions, and asking questions in English, you should also send a thank-you email after the interview to bring your English interview to a perfect close.

➡️ Further reading: 【Business English Communication】5 Interview Tips to Help You Successfully Complete an English Interview

An English interview thank-you email is important not only because it can make a positive impression and help ensure that the interviewer or HR representative remembers you, but also because it allows you to demonstrate your interest in and enthusiasm for the position.

According to a 2017 study by PR Newswire, 80% of HR professionals said that receiving an interview thank-you email gave them a more positive impression of the candidate, yet they actually received thank-you emails from only about 24% of interviewees. Therefore, sending an English interview thank-you email can give you another opportunity to stand out!

So, how do you write a professional interview thank-you email in English? First, you should send your thank-you email within 24 hours to make sure the interviewer still remembers you. Your thank-you email also doesn't need to be too long. Just a few concise sentences that get your main points across are enough. By following the steps below, you can write a professional interview thank-you email step by step.

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STEP 1. Opening Greeting

Make sure you send the email to all of your interviewers and address each person correctly.

_{Dear + name,}

_{Good morning / Good afternoon / Good evening + name,}

_{Hi + name,  (Recommended only for more relaxed, informal companies)}

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STEP 2. Express Your Appreciation

Sincerely thank the interviewer for giving you the opportunity to interview with them.

_{I enjoyed getting the chance to speak with you today.
今天非常感謝您給我一個面試的機會。}

_{Thank you so much for taking the time to meet with me.
感謝您抽出寶貴的時間，給予我面試機會。}

_{I appreciate you taking the time to talk with me today.
非常感謝您抽出寶貴的時間，給予我面試機會。}

_{It was great talking to you about being a possible fit for your team.
很開心能就這份工作機會，與您面試。}

_{Thanks for talking with me today! (Recommended only for more relaxed, informal companies)
‍謝謝您，今日相談甚歡！}

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STEP 3. Share What You Learned from the Interview

Use one or two sentences to briefly share the most memorable or important things you learned during the interview. This shows that you gained valuable insights from the conversation and helps strengthen your connection with the interviewer.

_{I particularly enjoyed learning more about…
十分開心我能夠了解到更多關於...的相關資訊。}

_{What I found especially interesting was…
我對於...特別感到興趣。}

_{What stood out to me most in the interview was…
在面試中，令我印象最深刻的部分是...}

_{From our conversation today, I understand…
我從今天的對談中，了解到...}

STEP 4. Express Your Enthusiasm

Show your enthusiasm and interest in the position, and let the interviewer know that you are confident about the opportunity and eager to contribute to the team.

_{Our discussion made me even more excited about this opportunity.
經過今日的討論，我更加地希望自己能夠把握住此機會。}

_{After our conversation, I feel strongly that this position would be a great fit.
經過我們的談話，我相信自己能勝任這份工作。}

_{I believe even more that I’d be able to make a meaningful contribution to your team.
我有信心，自己能為團隊帶來更多貢獻。}

_{I feel this role will provide me opportunities for professional growth.
我認為這份工作對於我的職涯發展，將會產生很大的幫助。}

_{I’m excited about the chance to work with you and your team.
我非常期望能夠與您和貴團隊一同共事。}

STEP 5. Offer Additional Information

_{If there’s anything else you need from me, please don’t hesitate to contact me.
若您需要我提供其他相關資料，請隨時與我聯繫。}

_{If you have any more questions, I’d be more than happy to answer them.
若您還有其他問題，我都相當樂意一併回覆。}

_{If you have anything more you’d like to discuss, please reach out to me at any time.
若您有其他問題希望與我詳談，請隨時與我聯繫。}

STEP 6. Closing

_{Best regards
致上最高的問候}

_{All the best
祝您萬事如意}

_{Looking forward to hearing from you
靜候您的通知}

_{I look forward to being in touch
期待之後的聯繫}

Tip.

Showing your enthusiasm and ambition can help make a positive impression. However, no matter how much you want the job, there are three things you should avoid mentioning to prevent your thank-you email from having the opposite effect:

(X) - Avoid asking about the interview results
(X) - Avoid adding topics or experiences that were not mentioned during the interview
(X) - Avoid asking when you can expect a response

English Interview Thank-You Email Example:

<sub>Dear Samantha,

I really enjoyed speaking with you today and learning more about the role and your company’s vision for the future.
非常開心今日您給予了我面試機會，我也更深入地了解了此職位和貴公司的未來願景。
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I’m particularly excited about the upcoming transition into solar power, and would love to be a part of that initiative.
我相當期待公司日後的【太陽能轉換計畫】，期許自己也能成為團隊的一份子。

After our discussion, I feel strongly that this is a role that would allow me the professional growth I’ve been looking for, and I think I could make a valuable contribution to your team.
經過我們的談話，我感受到這份工作與我的職涯目標非常相符，也有信心能夠為貴團隊，帶來更高的價值與貢獻。

If you have any more questions for me, or if you’d like to continue our conversation, please don’t hesitate to reach out to me at any time.
若您還有其他問題想與我討論，請隨時與我聯繫。</sub>‍

<sub>Best regards,
致上最高的問候

Carrie</sub>

Boost your Business English.

These are the six key steps and an example of an English interview thank-you email. A thank-you email that is “concise, humble and polite, yet confident” can help reinforce the interviewer’s impression of you after the interview and increase your chances of success in the job application process!